Today, you’ve checked your inbox and saw 645 emails remain unopened. In this case, you can do what most people do with tons of emails they receive every day - click to open important emails while ignoring those that are most likely spam. Let us be honest, we only read emails that are important to us. For instance, you receive a letter from the university where you have applied for a scholarship or a job position you applied for. You will surely open this email with excitement. Let us face it. We read emails that really matter to us.
Same thing goes for business or professional matters. There is a huge difference on how we deal with webmail. When we talk about business, it means that we only deal with a professional email address. For a freelancer, your online portfolio should also have a professional email so that it will look more appropriate when dealing with clients and freelance projects. The importance of having a professional email address is what we want to emphasize in this article. If you scroll down, you will find out more helpful tips on how to create a professional email address. What are the things to consider in making one for your business? What do you need to get rid of when creating your business webmail? We will also show you the best professional email address examples that will guide you to make a strong web presence for your online portfolio.
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Helpful Tips in Creating a Professional Email Address
Unfortunately, it is a bit off to use your personal email address you created in high school that goes like this “imluckygirl_086@highschool.me” in dealing with professional business communication. Because an email address with this sample format would not do you any good in your business proposals, no matter how it brings back the old memories when you were a teenager, you need to come up with a professional email address that will get a positive impression in your business engagements. How to do it right? Here are some helpful tips on how to create a professional email address.
• K.I.S.S or Keep It Short and Simple
The greatest challenge on how to make a professional email address is keeping it short, simple, and unique at the same time. If you already have an existing business, then it would be ideal to use your business name in your professional email address. A professional email address can be your business email address as well. Keep it short and simple by choosing your business name, brand name as your domain. Don’t make it hard for your clients and business partners to remember such a very long email address. If you have a long name, try the shorter version instead. Also, if you have a long business name, you can use the shortened version to represent your business brand. There are so many ways to keep it short and simple while presenting a unique and professional email address at the same time.
• Make It Easy to Pronounce
An easy-to-pronounce email address looks better than something that is so difficult to pronounce. A professional email address should be less complicated in terms of the chosen custom domain. Make sure to come up with an email address that is relevant to your line of business or online portfolio. Otherwise, a professional email address that is so difficult to pronounce and complicated can be a bad thing for your business.
• Keep It Professional
A professional email address should not have special characters or accents even though your name has it. Avoid using diacritics in your business email address because it does not help if you’re trying to achieve a quality of a professional email address. Keep it professional and consistent with your business brand or personal trademark.
Image taken from Kerryn Gamble website
Some of Professional Email Address Examples
The most common format for a professional email address is the “firstname.lastname@domain.co” example. Of course, you can also use an underscore or dash in your email address. Here are some of the standard formats on how to create a professional email address.
For your Online Portfolio or Freelancer Site:
1. firstnameinitial.lastname@yourdomain.me
Example: J.Miller@yourdomain.me
2. firstname.lastname@yourdomain.me
Example: John.Miller@yourdomain.me
3. firstname@yourdomain.me
Example: John@yourdomain.me
4. firstnamelastnameinitial@yourdomain.me
Example: JM@yourdomain.me
Image taken from Nays Baghai website
For a Business with Departments:
- hr@businessname.co
- info@businessname.co
- engineering@businessname.co
- accounting@businessname.co
Image taken from the WinemakersLoft website
For a Small Business or Startup:
- hello@businessname.co
- yourfirstname@businessname.co
Using a custom domain for your business is very important in establishing a professional relationship with your clients, co-business owners, and employees. It helps give your business a strong branding and marketing strategy.
Image taken from Pet Milestone Cards website
What Should You Consider in Creating a Professional Email Address
In creating a professional email address, you must have your own domain. Truly, creating a professional email can be a challenging task. There are millions of people and businesses with their own professional email address. The challenge here is to come up with a professional email address that has the following considerations.
a.) includes your business name/brand
b.) cost-efficient and unique
c.) web hosting and email that goes along with the site functionality you need for your business
Note: If you are aiming for a unique brand identity for your business or freelancer site, you definitely need to add a custom domain in order to create a professional email address.
Strikingly is a website builder that offers its users to add a custom domain. A custom domain is very important in creating a professional email address for your business. Whether you have an existing custom domain that you want to connect to your website, or you want to come up with a fresh custom domain for your business or online portfolio, it’s all possible with Strikingly! Add a custom domain to an existing free plan for as low as $25 a year. Imagine you can have a professional email address with your business name as your custom domain. Like it’s super cheaper than Google mail or other hosting sites.
Image taken from Strikingly website
The most exciting part about creating your professional email address with Strikingly is that our yearly paid plans such as Limited, Pro, and VIP have covered everything you need in adding a custom domain and running your business online. You can connect your existing domain or register a new one with both our monthly and yearly plans. How cool is it to have your own business site, professional email address, mobile app site editor, live chat support, plus all your website management tools in one package? We simply back you up with the best services and tools that you need in order to impress your clients and win business proposals. This is how we make your business strikingly great online and with your professional communications.
Image taken from Strikingly website
How to Create A Professional Email Address with Strikingly
Strikingly offers a turnkey solution to our users who want to achieve a well-established business website along with their professional communication needs. Here’s a three-easy-ways on how to create a professional email address with us.
1. Create a Website with Us
The first step to build a professional brand for your business is creating your own website. We’ve got multiple templates that you can choose from. Our easy-to-edit templates will give your business a professional look and feel.
Image taken from Strikingly website
2. Connect or Register a Custom Domain
If you have an existing domain, you can definitely keep it. With Strikingly, you can transfer a custom domain to your website or register a new domain. Simply click register a new domain and type in your preferred domain. It will show you various suggestions that you can choose from if the one you want is not available. Once you’ve picked the best domain for your business, you can proceed to create a professional email address.
Image taken from Strikingly website editor
Image taken from Strikingly website editor
3. Create Professional Email Address
Once you’ve purchased a domain, you can create your own professional email address. On your site dashboard, you can see four tabs such as My sites, Domains, @Emails, and Audience. After you register a new custom domain, you can type in your desired email address, and it will show you a few format suggestions if your preferred email is not available. You can choose the closest email account suggestion and click register. Tada! You now have a professional email address for your business.
Image taken from Strikingly website editor
There is some sort of significance in using a professional email address with your business communication. It makes your business brand more remarkable in the sense that you have your own unique identity for your service or products. In creating a professional email address, you have to consider many things from your own domain to purchasing email accounts that you will use in all your business communications. You have to consider the efficacy of a certain feature or function that you add to your website.
Strikingly makes it seamless and hassle-free for our users to manage their own websites. You can purchase a custom domain or transfer your existing one to be able to create a professional email at a reasonable price. This is one thing that many business owners and professional individuals are looking for in building their own site. It should have the tools and services that they need in order to manage their website. Strikingly helps you handle your business in the most efficient and professional way. Build your website with us today. Get in touch with your clients and let them hear what you say.
